GrayJay Sports
RISK / SAFETY - Coach / Volunteer Certification Information
Certification Requirements
The links below outline the certification requirements and expectations for coaches, trainers, and team managers:
Criminal Record Check (CRC)
1. In-person CRC - You can apply in-person Monday to Friday between 8:30 a.m. to 4:30 p.m ONLY at Halifax Regional Police Headquarters, 1975 Gottingen Street, Halifax. The cost for volunteers is $30. NOTE - you will also have to have a Vulnerable Sectors Check (VSC) done on this record if your position requires you to be in direct supervision of players under the age of 18 (this applies to the majority of Whalers volunteers). Please expect a 2-3 week turnaround time. When applying for a CRC in-person, you must bring a letter from Hockey NS stating that you are a volunteer. The letter can be found HERE
2. Online CRC - DWMHA believes in investing in their coaches and volunteers
1. In-person CRC - You can apply in-person Monday to Friday between 8:30 a.m. to 4:30 p.m ONLY at Halifax Regional Police Headquarters, 1975 Gottingen Street, Halifax. The cost for volunteers is $30. NOTE - you will also have to have a Vulnerable Sectors Check (VSC) done on this record if your position requires you to be in direct supervision of players under the age of 18 (this applies to the majority of Whalers volunteers). Please expect a 2-3 week turnaround time. When applying for a CRC in-person, you must bring a letter from Hockey NS stating that you are a volunteer. The letter can be found HERE
2. Online CRC - DWMHA believes in investing in their coaches and volunteers
Volunteers are the lifeblood of any successful minor hockey association and the DWMHA Board recently passed a unanimous motion to cover the cost of a criminal record check through a new partnership with backcheck.net This decision was made to reduce the cost, turnaround time, administrative burden, and to make the entire process much easier for our coaches and volunteers.
If your criminal records check has to be renewed this season (CRC are valid for 3 years and show on your HC Profile) please contact certifications@whalers.org so that we can verify you require a CRC either due to not having one or the one on file expiring, upon verification you will be send an invite from the MybackCheck system to complete the online CRC and VSC. PLEASE NOTE - The DWMHA decision covers record checks on a go forward basis. The DWMHA will not be reimbursing for any previous record checks obtained, nor will the DWMHA be reimbursing for checks done at any of the local law enforcement agencies. The DWMHA’s goal is for this benefit to be permanent thus, over time, most coaches will be able to access this benefit.
HCR 3-0 Guide - Setting Up Your Account
Once you get your criminal record check returned to you they should be sent directly to Hockey Nova Scotia C/O - Kelly Dalrymple at this email address - kdalrymple@hockeynovascotia.ca
The email must include;
- Scanned / clear copy of the original CRC with VSC (if applicable)
- Your full name
- Your HC ID number (Log into your Ehockey account (Link below)
- Your DOB if you don’t have your HC ID
Once you get your criminal record check returned to you they should be sent directly to Hockey Nova Scotia C/O - Kelly Dalrymple at this email address - kdalrymple@hockeynovascotia.ca
The email must include;
- Scanned / clear copy of the original CRC with VSC (if applicable)
- Your full name
- Your HC ID number (Log into your Ehockey account (Link below)
- Your DOB if you don’t have your HC ID
PLEASE NOTE CRC/VSC CANNOT BE SHARED WITH HNS, THEY MUST BE EMAILED TO KELLY DALRYMPLE AT HNS
NOTE - There is much discussion regarding whether safety people have to have a VSC. HNS has ruled that if a police organization will not do the VSC you can pass in your regular CRC. The letter states you are volunteer and around children that are vulnerable under the age of 18 and it is suggested everyone applies for a VSC with their CRC. It is suggested to not to get too technical at the police station and simply state you are volunteering and that you will be around vulnerable persons, besides you may want to upgrade to a Manager or Coach. This would prevent a volunteer from having to pay another $30 for the next season.
Submitting Proof of Certification
Please do not submit certification documents to Whalers Board members or HNS. If you take an online course through Hockey University, it will automatically show up on your HCR and if you have all your certifications you are able to coach/volunteer. HNS processes approvals on an approximate weekly basis. If you have a Criminal Record Check or Safety Level 2, those are the only two items that have to be sent to Kelly Dalrymple at HNS.
DEFINITIONS:
Parent Helper: Someone who is listed on the official team roster and is used for assistance with the Two-Deep Policy in the dressing room before and after games. Parent Helpers require the Respect in Sport program and a Criminal Record Check (with the Vulnerable Sector Check).
On-Ice Volunteer: Someone who only assists on-ice during practices. These people require all the same qualifications as any other coach on the team. It is recommended to list them as an Assistant Coach in case they are ever required to be on the bench during games.
Registered players that help with younger age groups on the ice can do so in accordance with our On-Ice Helper Policy. These players are not required to be on the coaching roster of the team they help out with. However, they are not permitted on the bench during games.
Bench staff must be at least 16 years of age. To be on the bench, they would require Respect in Sport Coach Level and HU-Safety if required for the level they are on the bench.
Trainers: Trainers are not permitted on the ice for practice other than to tend to an injured player. Teams may list more than one trainer although only one trainer is permitted on the bench in any game.
ACRONYMS
HCR - Hockey Canada Registry
CRC - Criminal Record Check
VSC - Vulnerable Sectors Check
RIS - Respect In Sport
HU - Hockey University (also called elearning account)
HNS - Hockey Nova Scotia
DWMHA - Dartmouth Whalers Minor Hockey Association
HRP - Halifax Regional Police
Quick links for Certifications
RIS for coaches/team staff (different as there is a parent only link) - https://hns.respectgroupinc.com
To log into your Ehockey account - https://register.hockeycanada.ca/home
HNS Coaching Clinic Schedule - https://hockeynovascotia.ca/coach/coaching-clinic-schedule
NOTE - There is much discussion regarding whether safety people have to have a VSC. HNS has ruled that if a police organization will not do the VSC you can pass in your regular CRC. The letter states you are volunteer and around children that are vulnerable under the age of 18 and it is suggested everyone applies for a VSC with their CRC. It is suggested to not to get too technical at the police station and simply state you are volunteering and that you will be around vulnerable persons, besides you may want to upgrade to a Manager or Coach. This would prevent a volunteer from having to pay another $30 for the next season.
Submitting Proof of Certification
Please do not submit certification documents to Whalers Board members or HNS. If you take an online course through Hockey University, it will automatically show up on your HCR and if you have all your certifications you are able to coach/volunteer. HNS processes approvals on an approximate weekly basis. If you have a Criminal Record Check or Safety Level 2, those are the only two items that have to be sent to Kelly Dalrymple at HNS.
DEFINITIONS:
Parent Helper: Someone who is listed on the official team roster and is used for assistance with the Two-Deep Policy in the dressing room before and after games. Parent Helpers require the Respect in Sport program and a Criminal Record Check (with the Vulnerable Sector Check).
On-Ice Volunteer: Someone who only assists on-ice during practices. These people require all the same qualifications as any other coach on the team. It is recommended to list them as an Assistant Coach in case they are ever required to be on the bench during games.
Registered players that help with younger age groups on the ice can do so in accordance with our On-Ice Helper Policy. These players are not required to be on the coaching roster of the team they help out with. However, they are not permitted on the bench during games.
Bench staff must be at least 16 years of age. To be on the bench, they would require Respect in Sport Coach Level and HU-Safety if required for the level they are on the bench.
Trainers: Trainers are not permitted on the ice for practice other than to tend to an injured player. Teams may list more than one trainer although only one trainer is permitted on the bench in any game.
ACRONYMS
HCR - Hockey Canada Registry
CRC - Criminal Record Check
VSC - Vulnerable Sectors Check
RIS - Respect In Sport
HU - Hockey University (also called elearning account)
HNS - Hockey Nova Scotia
DWMHA - Dartmouth Whalers Minor Hockey Association
HRP - Halifax Regional Police
Quick links for Certifications
RIS for coaches/team staff (different as there is a parent only link) - https://hns.respectgroupinc.com
To log into your Ehockey account - https://register.hockeycanada.ca/home
HNS Coaching Clinic Schedule - https://hockeynovascotia.ca/coach/coaching-clinic-schedule
NOTE - The first part of coaching clinics for Intro or Dev 1/HU Safety/Planning a Safe Return to Hockey are all available on your Ehockey account (see link above). Do not search for a date or clinic, simply click on the bottom “sign up for a clinic” then scroll down and you will see the clinics available.
What does 'Ineligible' mean?
11.14. Any Team Official previously registered on the Hockey Canada Registry (HCR) with any team who was not approved due to lack of the following: Respect in Sport Volunteer Program (RIS), Criminal Records Check (CRC) and Vulnerable Sector Check (VSC) will NOT be eligible to be registered with any team until these are obtained. This includes on ice or off ice activities. This regulation would not include Team Officials that have been approved in the past but their CRC/VSC have expired. These Team Officials would still have until December 1st to obtain their renewals.
Any Bench Staff that is Ineligible after the December 1st deadline are not eligible to be involved with their team or any team until the required certifications are obtained, entered on the HCR, and changed to 'Approved.'
The only exceptions are for someone who has all qualifications except for a Coach Clinic (they must provide proof that they are registered for the clinic before the deadline) OR someone who has provided a letter to HNS stating that they require fingerprinting for their CRC/VSC (this will enable an extension of two weeks to have it done and entered on the HCR, provided all other qualifications are complete).