Whalers Members,

Please see the details below for our Annual General Meeting. The Agenda, last year's minutes, and a motion to change bylaw can be found below.

The following positions have been won by acclamation:

Vice President: Brian MacKeagan

Treasurer: Melissa Rugsinski

Director of U7/U9: David MacKenzie

Director of Communications: Lacey Cyr

Director of Registration: Beth MacMullin

The following position has two nominations which will be voted on at the AGM:

Director of Competitive Hockey: Andrew MacVicar and Myles Thompson

Hope to see you there!

Dartmouth Whalers Minor Hockey Association

ANNUAL GENERAL MEETING

Date:   June 12, 2022 

Time:  6:00 pm – 7:30 pm

Location: SPCA Building - 5 Scarfe Court, Dartmouth

1.     Agenda (for Approval)                                   Phil Power

2.     Previous Minutes (for Approval)                   Phil Power

3.     Reports                                                            Directors

4.     Changes to By-laws                                        Phil Power

5.     Election of Directors/Officers                         Paul Ross

6.     Appointment to the Finance and Audit Committee

7.     Other Business

8.     Adjournment

Motion to Change By-laws 

Motion by President Phil Power

Be it resolved, that section 12(5) be removed from the existing bylaws. 

IE. This bylaw would eliminate the Director of Registration Board position and convert this into a paid role to be defined and appointed by the Board.  The new paid role would oversee the Registration of DWMHA members and administrative functions of tracking memberships and payment of such.

Rationale 

The DWMHA board is quite large at a final number of 12 voting positions and one ex officio position. Most current larger volunteer boards are approximately between seven and ten voting members. 

The role of the Director of Registration is incredibly demanding. The board supports removal of this position into an appointed position which would be remunerated.  Several minor hockey associations have also switched to this model as it keeps consistency as well as having the ability to clearly define specific roles and responsibilities with deliverables, as it is a remunerated position. 

If the above motion is passed, this would trigger another section to be affected.  

Motion by President Phil Power

Quorum

Be it resolved, that Section 77 for a quorum at meetings of the Board shall consist of at least six (6) Directors. 

Rationale 

This will be changed to reflect the majority of eleven Directors which will now be six (6) instead of seven (7) given the change of number of Directors.

Dartmouth Whalers Minor Hockey Association

AGM Meeting Minutes 

Date:               June 24, 2021

Time:               7:05 pm – 8:00pm

Location:         Virtual Meeting Zoom/ Call In

*For a list of attendees please refer to the attendees report at the end of the minutes.

The meeting was called to order by the Acting President, Phil Power at 7:05PM.  The Chair welcomed everyone to the Annual General Meeting. 

1.   Approval of Agenda

MOTION:  To approve the agenda as amended.  Beth MacMullin/Danny Eisner (Carried)

2.    Previous Minutes

MOTION:  To approve the minutes of the 2020 AGM (August 11, 2020).  Brian MacKeigan/Paul Ross (Carried)

3.    Reports

The chair presented a powerpoint presentation giving an overview of the reports presented by the board.  Copies of those reports are attached to the minutes for record purposes.

MOTION:  To approve the reports as presented.  Brian MacKeigan/Laurie Ossinger (Carried)

4.    Election of Directors/Officers

As nominations closed for 21 days prior to the AGM, and there being only single candidates being presented for each role, the candidates being presented are declared elected and no vote is required.  The following candidates will now assume their respective Board roles:

1. President- Phil Power
2. Secretary- Chris Morrissey
3. Director Recreation- Pat Kamermans
4. Director Development- Peter Dulhanty
5. Director Operations- Jim Cormier
6. Director Risk & Discipline- Kwabby Oppong

5.    Appointment of Finance/Audit Committee

A general notice was sent to the membership to ask for interest to serve on our Finance and Audit Committee.  We would like to have three members to participate on this committee.  We have two volunteers that have stepped forward.  Joseph Daniel and Jackie Kellestine have been appointed to this committee.  The board will continue to seek out one more member to sit on the Finance and Audit Committee. 

6.    Other Business

The Chair asked if there was any other business to be discussed.  The Chair welcomed and congratulated the incoming board members and thanked the outgoing board members for their duty.   Volunteers are at the heart of any organization and this is no different for the Whalers.  A special token of appreciation will be made to outgoing board members in the near future.

7.    Adjournment

With no further business, the Chair asked for a motion for adjournment at 7:56 pm.

MOTION:  To adjourn the AGM.  Brian MacKeigan (Carried)